EMITS: New Users

Last Update: 23 Oct 2009

EMITS - how to access and use ESA's official electronic tender system

Every company within ESA's Member States and Canada is allowed access to ESA's official electronic tender system known as EMITS. In order to submit a proposal to ESA, you must first obtain an EMITS bidder code. To obtain this code you must register with EMITS.

Application for a password:
Enter the website: http://emits.esa.int/

You will see that you are signed in as a guest. This allows you to access a questionnaire found under the button Entity Registration located at the top of your screen beside Industry Information.

You must fill out the questionnaire and submit it to ESA for validation. As you are filling out the form, you will notice a series of "traffic lights". This ensures that you fill out the mandatory fields in your questionnaire. When all of the the traffic lights are yellow/green,  a "submit for validation" button will appear on the main screen, and you will be able to submit your questionnaire. During the process you will be assigned a PIN security number. It is very important that you save this number for future access to your entity data.

Once your questionnaire is validated, you will then receive user-ids and passwords from the ESA service desk in order to access the services offered by EMITS.

We strongly suggest you read and/or print out the presentation EMITS: New registration procedures and use it while filling out your questionnaire in order to proceed efficiently with your registration.

Information about Intended Invitations to Tender (ITT):
Information about Intended Invitations to Tender (IITTS) can be found in the left menu of the EMITS website under the link Intended Invitations to Tender.  A list of all intended ITTs will be presented.

Clicking on the related Item Number will provide additional information (programme reference, price range, participating countries, contact details, description of intended activity).

Information about Open Invitations to Tender (also known as Open Calls for Proposals):
After the publishing of an Open Call  ITT, the specific documentation relevant for the submission of proposals can be found via the Open Call's reference numbers. Open Calls are listed under the left menu item called Open Invitations to Tender. Currently the TIA Directorate has four Open Calls For Proposals. Their reference numbers are as follows:
* Newcomers Initiative - AO/1-5658
* ARTES 3-4   - AO/1-5891
* ARTES 5.2 -  AO/1-6000
* ARTES 20 - AO/1-6124

Documentation on EMITS includes:

• Letter of Invitation
• Statement of Work
• Draft Contract Conditions
• Special Conditions of Tender

More information on TIA's Open Calls can be found here:
TIA Open Calls For Proposals

General documentation:
General information such as General Tender Conditions for ESA Contracts , General Clauses and Conditions for ESA Contracts , etc. can be found under the heading Reference Documentation.